If you do not have ZixMail Version 1.7, please download now.

1 - Downloading and Installing ZixMail

1. Exit all Windows programs.
2. Point browser to www.zixmail.com.
3. Select Download Free Trial..
4. Enter email address twice, click Submit.
5. Read export restrictions.
6. Choose Save to Disk.
7. Save self-extracting ZixMail file to Desktop.
8. When download has completed, click Close, then close browser.
9. At the Desktop, install the software by double clicking the ZixMail setup icon.
10. Click Next through various settings, selecting the appropriate install option (Typical or Minimal).

• Respond appropriately when asked to identify yourself.

  I have not used ZixMail before. Help me register.

  I am a ZixMail user. My email address already works.

I am a ZixMail user. I want to register another address.

11. You are immediately taken to the ZixMail setup wizard to create a ZixIt Signature (if you identify yourself with I have not used ZixMail before).

2 - Creating your ZixIt Signature

If you have just downloaded and installed, you are automatically taken to ZixIt Signature Manager.

Subsequently, to create and activate ZixIt Signatures, you will connect to the Internet and open ZixIt Signature Manager.

1. Click Create New.
2. Type your existing email address twice, then click Next.
3. Confirm email address then click Next.
4. Enter Signature Phrase twice (128 characters; case sensitive).
5. Click Next.
6. Click Yes to Create Recovery File, then click Next.
7. Accept default file location and name, or change it by clicking Browse.
8. Go to your regular email inbox.
9. Respond to confirmation email by clicking Accept link.
10. Click Update Status to activate your ZixIt Signature.

3 - Composing and Sending a ZixMail Message (in ZixMail)

1. Open the ZixMail Compose window.
2. Type recipient's address in To: field.
3. Select an address in the From: field.
4. Enter subject in Subject: field.
5. Enter message in Message: field.
6. Click Send.
7. Enter Signature Phrase.
8. Click Send.

4 - Composing and Sending a ZixMail Message (in Outlook)

1. In Outlook, open a new message.
2. Type recipients address in the To: field
3. Enter Subject and message
4. Click the red "Z" in the Outlook toolbar
5. Enter your Signature Phrase and click OK

5 - Opening a ZixMail Message (in ZixMail)

1. Open the ZixMail message (ZIX, ZRE, or ZFW) in your inbox
2. Double-click the .zix attachment
3. If prompted, choose to open the file
4. Enter your Signature Phrase
5. Click OK

6 - Opening a ZixMail Message (in Outlook)

1. Click on the ZixMail message in your Outlook inbox
2. Click the red "Z" button in the Outlook toolbar
3. Enter your Signature Phrase and click OK

7 - Backing up (Exporting) your ZixIt Signature

1. Open ZixIt Signature Manager.
2. Click on Export Sigs.
3. Choose a file location (we recommend removable disk).
4. Store disk in a safe place.

8 - Importing a ZixIt Signature

1. In ZixIt Signature Manager, Import Sigs.
2. Locate the import file, click Continue.
3. Type Protection Phrase, click OK.

9 - Recovering your ZixIt Signature

1. In ZixIt Signature Manager, click Import Sigs.
2. Select the location and name of the Recovery File.
3. Enter your email address.
4. Enter your Signature Phrase twice or a new one if you forgot it.
5. Click OK.
6. Click Update Statue in the ZixIt Signature Manager.

10 - Attaching files to a ZixMail message

1. Open ZixMail.
2. Compose message.
3. Click Attach File(s).
4. In the Add Attachments window, find and click the name of the file to attach.
   
5. For multiple files, hold down the Ctrl key.
6. Click OK.
7. ZixMail displays attachments in Attached Files.

11 - Adding a new contact to your Address Book

1. In ZixMail, click Address Book.
2. Click Add New.
3. Type email address and nickname, click Continue.
   • If the contact has a valid ZixIt Signature, ZixMail adds as Active.
   • If the contact does not have a valid ZixIt Signature, ZixMail adds as Inactive.
4. On the Add Contact box, take one of these actions:
   • To add another contact, click Add Another. Repeat Step 3.
   • To close this window, click Do Not Add Another.

12 - Notifying contacts about ZixMail

1. In ZixMail, click Address Book.
2. Click Notify Contacts.
3. Select contacts or click Select All.
4. Click OK.
5. Select the email address you wish to send From.
6. Enter Signature Phrase, click OK.

13 - Creating email groups

1. In ZixMail, click Address Book.
2. Click Add New Group.
3. Type a group-name and do one of the following:
   • Select name(s) to add to the group.
   • For multiple names, hold down the Ctrl key.
4. Click Add.
5. Click OK.

14 - Importing contacts from other address books

1. In ZixMail, click Address Book.
2. Click Actions from the menu and Import Address.
3. Select address book type from list.
4. Click Continue.
5. Take one of these actions:
   • Browse to Address Book file.
   • Select names to import, click Continue.
6. Click Import All.
7. Click OK.

15 - Registering a ZixMail.net account and PassPhrase

1. Open your browser.
2. Browse to www.zixit.com
3. Highlight Login.
4. Click Register.
5. Type your existing email address twice.
6. Type the PassPhrase you want to use with this account (twice).
7. Click Submit PassPhrase.
8. Go to your regular email inbox.
9. Open the ZixMail.net confirmation email.
10. Click the Activate link.

Note: Unless you forget your PassPhrase or would like to change to a new PassPhrase, you will register your account only once.

16 - Sending a ZixMail.net message from the ZixMail Web site (keyless)

1. Open your browser.
2. Browse to www.zixmail.net.
3. Enter recipient's email address in the "To:" box.
4. Enter your email address in the "From:" box.
5. Enter your PassPhrase.
6. Enter a subject (optional).
7. Compose the message in the "Message" window.
8. Select any other sending options required: Pickup Receipt; Send cc: to me; Remember From: address.
9. Select 1-21 Days to Hold the message for pickup.
10. Click Send Secure.

Note: You will be automatically notified if the recipient does NOT pick up your message by the expiration time.